Whether you are a seasoned event planner or just starting out it is important to create checklists that will keep you organized. Every minuscule item should be recorded because planning an event is a lot of hard work and you can easily lose track of what you are doing.

To start you can start categorizing your to-do lists by ‘Before The Event’, ‘During The Event’ and then ‘Post-Event’. Sectioning your to-do list into these 3 categories right off the bat will help ease the load already because you are not looking at all the tasks in one go.

Before The Event

1. Managing your project and coordinating set up duties.
2. Scouting for venues and understanding the exits and amenities at the venue.
3. The ticketing platform will you be using to organize your event.
4. Look for event partners and vendors if applicable. (This also includes sponsorship packages)
5. Marketing and Social Media. THIS IS KEY!
6. Health and Safe regulations, this includes things like SOP and event insurance.
7. AV Set Up and crew
8. Your event budget

Day of Event

1. The final checks.
2. Check-in with your staff
3. Need to have your final checks with catering if you do have any.
4. The health and safety regulations and documents that you prepared before the event must be brought or implemented the day of.

Post-Event

1. Reconciliation of sales and financial statements
2. Checking in with staff for feedback and to make sure you thank them.
3. Clean up the venue and make sure it is not destroyed if you do not have a cleaning crew.